Microsoft SharePoint is a Cloud-based collaboration platform, enabling teamwork even remotely. Find out everything you need to know about this increasingly popular business solution.
More and more companies are turning to teleworking, and the trend is increasing at the time of VIDOC-19. It is therefore necessary to adopt new tools, favouring remote teamwork.
This is precisely what Microsoft SharePoint offers: a content management platform cloud-based and promoting remote collaboration. More than 200,000 companies are currently using it worldwide.
What is Sharepoint?
This solution developed by Microsoft allows to manage all enterprise contentThe information may include marketing materials or financial documents. It also offers to create websites or intranet networks for the company.
This allows employees to keep up to date with internal news, create processes for automate the most repetitive tasksor to develop custom applications to make teams more productive.
What are the advantages of Sharepoint?
Sharepoint is very useful if your company’s employees work remotely…if they’re out of town a lot. This tool is also relevant if employees need to use different devices and access content, or if documents need to be shared with clients on a regular basis.
The platform allows remote access to content from any Internet-connected device, even on the move, without the need for physical media such as USB keys. In this way, employees can become more productive.
Several built-in features are very valuable, such as the ability to collaborate on content in real time. Also, the ability to tag content makes it easier to search later. L’integration with the Office 365 environmentThis is also a real asset, as it is used by many companies.
Another advantage of SharePoint is its security level. Many native features help protect your content. These include the ability to limit access to content for third parties, or to set up a permissions system to control access internally. Access to content can even be limited based on the user’s geographic location.
This platform also encourages collaboration. Coupled with the Office 365 ecosystem, it provides a virtual workplace for teams to meet, complete tasks or collaborate. Documents are stored centrally, and real-time collaboration is possible remotely.
In addition, it is possible to restore previous versions of a document. Tasks can be assigned to specific groups or individuals, and progress can be monitored.
The different tools Office 365 bring additional collaborative features. A shared notepad is offered with OneNote, and the Yammer application enables instant chat.
Finally, SharePoint allows you to automate the most daunting tasks. The workflow functionality allows you to configure successions of events that are triggered as soon as a document is manipulated. For example, it is possible to automate signature collection and status tracking on documents, or to receive notifications in case of changes.
What are the different SharePoint licenses?
If you want to use Microsoft SharePoint, you can choose between different licenses. These include two on-site (on-premise) solutions, and an online version.
The Cloud version, SharePoint Onlineis currently the most popular. It can be acquired independently or with other Office 365 licences. It is hosted on Microsoft’s Cloud Azure.
You can decide which options you wish to have access to, in order to pay according to the resources you use. The other advantage of this version is that it requires no installation on your own servers, and provides access from anywhere at any time.
Users preferring the on-site version can choose between the Standard and Enterprise licenses of SharePoint Server. The Standard version provides access to the main functionalities such as content management, search function, or website creation.
The Enterprise version provides access to full functionalityThese include Access Services and InfoPath Services, application integration, and business intelligence tools such as Power View, PerformancePoint Services, Excel Services and Visio Services.
To use the on-premise version of SharePoint and implement it in your company, it is however necessary to have an IT team, a Microsoft partner, or an official distributor. to install it on your server. Afterwards, however, it is possible to access it from a smartphone or tablet using the mobile application.