Managed File Transfer: What is an MFT solution? The complete guide to know everything

Today, it is essential to secure and automate file and data transfers within the enterprise and to ensure compliance with numerous laws and regulations. A Managed File Transfer or MFT solution can help you do just that.

In all sectors of activity, modern companies are required every day to file share. Documents are transferred between employees, but also with customers or suppliers.

File transfer is essential in companies, and moreover at the time of the Big Data and telecommuting. However, many files contain sensitive data. It is therefore essential to ensure the security of this information during transfers.

A data breach can be caused by a criminal cyber attack, or by the accidental mistake of an employee. Files may be transferred to the wrong recipient, or stored on an insecure server.

In any case, she may have catastrophic consequences. In order to avoid such a disaster, it is essential to encrypt the information.

Furthermore, data transfers are subject to many strict rules and laws. Companies are obliged to comply with the DPGRand to different laws depending on the nature information such as HIPAA for health data or PCIDSS for credit card data.

To meet all these requirements, companies can turn to managed file transfer solutions.

What is Managed File Transfer?

Many companies make the mistake of using old technologies such as FTP solutions (File Transfer Protocol) to transfer files. However, these solutions present a major risk to the confidentiality and security of the data since they are transmitted “in clear text”.

Still others rely on manual and time-consuming processesThe aim is to use archaic tools to manage their transfers in a decentralized manner. Such a modus operandi greatly complicates the management and control of data.

Conversely, an MFT (Managed File Transfer) solution allows you to centralized management of file transfersand the use of various network protocols and data encryption systems. In addition, it enables the automation of information transfers between the company’s systems, networks, applications, partners and cloud environments.

From organizations of all sizes can turn to such products to manage their file transfers. No matter how much information you need to share.

What are the functionalities of an MFT solution?

A quality MFT solution allows auditing and reporting. It is possible to monitor all activity and file movement within the environment on site or in the Cloud. Reports provide detailed statistics, graphs and charts of activity.

The data safety must be ensured both at rest and during transfers, and employee access to the various pieces of information must be able to be controlled and restricted on a case-by-case basis. The best solutions can also secure the sending of emails or messages through encryption.

Data can also be shared on a web client via HTTPS…avoiding the need to download software. Some MFT products are also available as mobile applications for smartphones or tablets.

In addition, it is important that a modern solution is cloud-enableds, including the most popular platforms such as Amazon Web Services and Microsoft Azure. If your company uses cloud computing services, your MFT solution must enable file transfers over such environments.

Some also offer integration with popular Cloud applications such as Salesforce, SharePoint or Dynamics365. This facilitates file transfers to and from these services.

Ideally, a Managed File Transfer solution will allow you to automate file transfers and the company’s workflow. It must be possible to manage and execute processing and transfer postings centrally at multiple locations.

Automation also makes it possible to schedule file transfers in advance, and execute multiple transfers simultaneously. The end of one process can automatically trigger the start of another. Such options can increase business agility.

Thanks to a load balancingWith the new “File Transfer Manager” feature, the workflow can be distributed across multiple systems to handle large volumes of file transfers. Clustering enables automatic failover to another system in the event of a server failure.

What are the advantages of MFT?

A Managed File Transfer solution brings several benefits to the business. First of all, it ensures that a high level of cybersecurity thanks to numerous checks and segmentation features.

In addition, files can be encrypted and compressed both during transfer and at rest. Several technologies can be used to achieve this, such as OpenPGP, AES, SSL or SSH.

In addition to security, an MFT solution allows to ensure compliance with various laws such as PCIDSS, FISMA, HIPAA/HITECH, GBLA, SOX or RGPD. It also offers the opportunity to reduce costs by eliminating the need for various programs and tools and manual processes.

The automation features also allow simplify and improve transfers of files. Finally, these solutions have the advantage that they can be deployed on-premise, in the cloud or in a hybrid environment for increased flexibility and scalability.

Which MFT solution to choose?

There are many MFT solutions, but they are not all the same. Some suffer from a lack of key features and their cost, while others do not sufficiently ensure data security.

The solution proposed by ESBD is among the references of the market. It differs in several respects.

This solution is available on site, but also in the form of Cloud service with the MFTaaS version and in mobile application. It also offers numerous monitoring, reporting and cyber security features.

In addition, this product delivers a maximum level of security using the most advanced FIPS 140-2 compliant encryption systems and enables industry-specific data requirements to be met, such as in the health, higher education, logistics, manufacturing, public sector or finance sectors.

For all these reasons, ESBD’s MFT solution is one of the best choices to manage and secure your file transfers. For more information on this solution, go to this address.

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